File transfer

The principle is similar to web hosting, but much easier to use: simply drag and drop files into the BOKUbox and send the link to the BOKUbox or to individual files by email.

• Maximum file size: 15GB
• Access restrictions possible: anyone who knows the link, or people with a BOKU account
• Not just one-way: people outside BOKU and students can also upload files to your BOKUbox, if this option is enabled.
• No folder structure possible; if data is available in a folder structure, a ZIP file must be created and uploaded.
• A BOKUbox can only be created with an employee account.
• BOKUbox documentation

This service allows you to store your own files on servers operated by BOKU IT, share these files with other people, and synchronize the files between different devices.
You can access your files via a web interface, desktop clients, or mobile apps.
BOKUdrive works in a similar way to well-known online services such as Dropbox, OneDrive, or Google Drive. The advantage of BOKUdrive over these services is that your data is stored exclusively on BOKU servers and in BOKU data centers.

• Creation of anonymous download links with folder structure possible, see demo peite
• Creation of anonymous upload links possible
• External contributors possible
• BOKUdrive documentation

Files stored on network drives do not need to be uploaded to a web server for sharing; instead, they can be shared directly from the network drives via Filr. This means you never have to remember to re-upload updates; you can simply edit your files as usual, and the recipients/workgroup members will always have access to the latest versions. Furthermore, team members can upload or edit files in the shared folders, provided you set this up.
A typical use case for Filr is collaboration in defined teams.

Maximum file size: limited only by the quota on the network drives

• Filr documentation

Files are uploaded to a web server and only a link is sent in the email. For the recipient, this means no loss of convenience — the desired file can be accessed with a single click — but the mailbox load is reduced to a thousandth.
This method is ideal, for example, for distributing PDFs for event invitations or announcements to a large number of recipients.

• BOKUweb with TYPO3
  • Typical file sizes: PDF files, Office files
  • Access restrictions possible: to persons with BOKU login, to BOKU employees, to BOKU students, or to members of a specific OrgEH.
  • Documentation BOKUweb with TYPO3
    (see Content Elements: Special Elements > File Links or Plugin > Document Download)
• Personal websites for BOKU members (staff and students)
  • Maximum file size: 500MB ( = quota on the drive)
  • Folder structure possible, see demo page
  • Documentation: Persönliche Homepages

ACOnet is the Austrian Academic Computer Network. A typical use case for ACOnet FileSender is sending a single file, which can also be very, very large.

• Maximum file size for a single file: 250 GB
• Not just one way: You can send people and students outside BOKU a voucher that allows them to send files to you as well.
• Data is not stored on a BOKU server, so in the case of extremely sensitive data, you should clarify in advance whether this is compatible with the agreements with your exchange partner.
• Link to the service: https://www.aco.net/filesender.html

With peer-to-peer transfer, data is transferred directly from client to client; no server is required in between. This means that both PCs must be online for the duration of the transfer. The absence of a server in the middle means that there are no restrictions on file sizes or data volumes other than the hard disk capacity of the two PCs. This method is also ideal if you need to transfer terabytes of data. 
There are several products available for this purpose, but please check whether the licensing model allows for use in a professional environment. One example is the open source solution Syncthing:

• https://de.wikipedia.org/wiki/Syncthing

Sending files as email attachments is by far the most popular method, but not necessarily the best. The larger the files and the larger the group of recipients, the more wasteful this method becomes.

• Please bear in mind that this will use up space in both your own mailbox and the recipient's mailbox. By sending email attachments without thinking, you are forcing your recipients to regularly clean up their mailboxes, which of course costs time and therefore money. See also: Saving GroupWise Storage Space
• Maximum file size: unpredictable.
  For BOKU members, the limit is 20MB, but this does not necessarily mean that your correspondent's email system can accept attachments of this size. There is therefore no guaranteed maximum file size.
  When sending mail via the list server, the maximum file size is even smaller (<5MB) for good reasons.

You can find quick guides to better alternatives for mailing lists at:

• https://short.boku.ac.at/it-besser-als-mailanhang