If not already established, your BOKU coordinator will get you in contact with the coordination at the partner university.

Before the mobility starts, the programme (Teaching Mobility Agreement, Training Mobility Agreement) must be established and the respective signatures from the home university and later on host university need to be collected. For guest lecturers a minimum of 8 hours teaching per week has to be respected (8/5 hrs. for each additional day). The grant award agreement will be signed with your BOKU coordinator.

Find your checklist for staff mobility here.

Information on personal data processing

Incomings can find housing information here.

Visa application

As soon as you have received your confirmation of enrollment and invitation letter of the partner university via email/postal services, you must apply for a visa. Please, get in contact with the coordination at the host university and consult with the embassy/consulate of the host country. Infos can also by found at the Austrian Federal Ministry for Europe, Integration and Foreign Affairs.

Since this process can take a while, keep your coordinators updated on the status of your application.

After your stay

  • send original boarding passes/flight tickets to your BOKU coordinator for the exact calculation per day
  • have your confirmation of stay (for teaching please use this form, for training use this form) filled in, signed and stamped by the coordinator at the host institution and hand in the confirmation to your BOKU coordinator.
  • fill in EU Online Survey - link will be provided via e-mail by the Beneficiary Module
  • All regular BOKU-employees have to submit an expense report (Dienstreiseabrechnung) to BOKU-International Relations. BOKU-International Relations will forward it after signature to HR-department.Regarding the payment modalities of EU lump sums we are referring to the FAQ page of BOKU personnel management.
  • In addition we would be thankful to receive a short report on your stay (photos are welcome) for publishing on our project pages on the Erasmus+ Project Results Platform.

Attention: The mobility must be fulfilled during the duration of the project (most of the time 1.5 years).

Possibility of appeal

Appeal process for applicants whose Erasmus+ application has not been accepted

Applicants can contact their Erasmus+ Coordinators within 7 days after receiving the rejection letter with an appeal if they believe that their application has been unlawfully rejected.

In this case, the applicant must send an email with detailed reasons to erasmus.mundus2(at)boku.ac.at. The Erasmus+ Coordinators will deal with this appeal as soon as possible. It should be noted that applications are usually rejected if requirements for the mobility are not met or if documents submitted are incomplete.