Current information on mobilities (COVID-19)

According to the current rectorate's information all international business trips should generally still be avoided. Business trips to countries with a threat level of 5 or 6 (see current travel warnings published by BMEIA) are not allowed. If such a business trip is unavoidable, it requires individual assessment by BOKU's Staff Unit Employee Protection & Health (see BOKU's rectorate mailing "Update 12.7.2020 - information on the further procedure for COVID-19")

Requirements & duration

The minimum duration of the mobility is 2 days, the maximum duration is 2 weeks (excluding travel days). 


  • You are required to teach at least 8 hours per week/stay.
  • If you plan to stay longer than one week (7 days), you need to teach more hours.
  • New: If you want to combine your teaching activity with a staff training you have to teach at least 4 hours per week/stay.

BOKU partner universities in:

  • all EU countries
  • Iceland, Norway, Turkey, Liechtenstein, North Macedonia and Serbia (since 2019)

BOKU partner universities in Europe can be found in our  mobility online database (see tab "partner institutions") and on this map. Please contact Gudrun Reisinger in advance to check if your planned teaching mobility can be funded.

Funding amount

Please calculate yourself what the possible maximum amount of funding is:

Until September 2020: only actual costs (based on receipts) will be refunded by the human resources department, which means that you will NOT automatically receive the maximum amount. Make sure you also check how much funding is still available with BOKU-International Relations (BOKU-IR). You are not automatically entitled to funding.
Please also read the information on travelling on behalf of BOKU that you will find here.

Please note: as of October 2020 you will get refunded the maximum support grant of the respective funding period for your  mobility. This maximum amount will be declared in your Grant Agreement and consists of the maximum allowed subsistence expenses per day as well as of the maximum grant for your travel expenses. It's important to clarify with the BOKU-International Relations (BOKU-IR) how much funding is available before you plan your mobility. You are not automatically entitled to funding. Please also read the information on travelling on behalf of BOKU that you will find here.

Make sure you keep your original boarding passes (or train tickets) - they are necessary for the HR department and the refuding.

Please choose an Erasmus+ partner university or send recommendations for new partnerships to BOKU-IR.

Prior to departure

Submission at BOKU-International Relations (BOKU-IR) before departure!

  • Erasmus+ Vertrag (Grant Agreement) with BOKU (only in German available, original version needed)*
  • Mobility Agreement for Teaching with the partner university (Original or scan)*
  • Official travel authorization signed by your superior (“Dienstreiseauftrag” from Personalverrechnung/HR)*
  • Please print out the confirmation of stay form and take it with you on your trip to have it signed and stamped by your host university

* submission at BOKU-International Relations (BOKU-IR) before departure!

Please consult the BOKU Emergency Checklist before your stay abroad and apply for the BOKU Emergency Card for your business trip in good time!

Information about data protection and the use of personal data can be found here (only in German available).

Upon returning to BOKU

Submission at BOKU-International Relations (BOKU-IR) before departure!

* submission at BOKU-International Relations (BOKU-IR) before departure!


Mag. Gudrun Reisinger
BOKU-International Relations (BOKU-IR)
Peter-Jordan-Strasse 82a
1190 Vienna
Tel: +43 1 47654-32013
Fax: +43 1 47654-32009

*The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.