Completion of doctoral programme
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Completion of doctoral programme
Submission of dissertation
A bound, hard copy of your dissertation must be submitted to the Dean of Studies (Study Services, 2nd floor) for assessment.
Please present the following documents when submitting your dissertation:
- Submission of dissertation
- Registration for the viva voce examination
- Current record of studies (Studienblatt) – printable version at Bokuonline
- Notice of registration of doctoral project (selection of 20 ECTS) and relevant certification
- 2 bound hard copies of the dissertation including signed affidavit
- Admission notification (for BOKU, University of Technology, Vienna, Graz University of Technology, University of Leoben – graduates, not available)
The documents for the completion of doctoral or PhD programmes are to be sent together by email (studienservices(at)boku.ac.at). The dissertation must be also submitted electronically to Study Services. Please use BOKUdrive. The instructions can be found here.
The graduation documents are only to be issued after two bound copies of the dissertation have been submitted by mail.
Currently final exams are conducted by video conference!
Two hardcover copies of the dissertation – one for the Austrian National Library and one for the BOKU Library – with your name printed on the spine must be submitted to the Study Services. The Dean of Studies will (electronically) assign the dissertation (through the Study Services) to two university professors with venia docendi, who will then have a maximum period of two months to assess the dissertation. Doctoral candidates are given a say regarding the choice of dissertation assessor.
If it proves necessary or appropriate, the Dean of Studies can appoint an individual who is recognised by a domestic or international university as dissertation assessor, provided that this individual has a teaching credential deemed equivalent to an Austrian habilitation. If this is the case, complete the application form below and provide information regarding the individual (e.g. CV or an Internet printout) and submit with the other documents.
It should be noted that BOKU does not provide compensation for advisory opinions.
Students must enter the abstracts of their dissertations – written in both German and English – into the abstract application of the Central Information System (http://www.boku.ac.at/abstracts.html). After the doctoral project has been registered, the Study Services will create a record, which can be edited using students' access permission. The supervisor is responsible for closing the record. You are expected to meet high standards of quality for your abstract as it will be displayed on the Internet and will thus form a part of BOKU’s international presentation. The popular science part of the abstract must be accessible to the general public in addition to experts. This part of the abstract will be read aloud at your graduation. It is important that both your objective and the results of your work are properly conveyed.
The Dean of Studies can, in certain cases, place a restriction on the use permit of the dissertation for a period of up to five years, with an initial restriction period of two years. If a restriction is placed on the dissertation, the texts destined for the University Library and the Austrian National Library will not be publicly displayed for the duration of use restriction. If you wish to place a restriction on your dissertation, please submit the corresponding application with your abstract. Please indicate the desired length of restriction when submitting your dissertation.
Registering for your viva voce (second part)
You will be able to register for the second part of the viva voce once the two positive advisory opinions have been received by the Study Services.
Viva voce examinations can be regularly scheduled except during exam-free periods (see calendar). Registration for the viva voce must take place no later than two weeks before the desired date and after the submission of two positive advisory opinions.
The second part of the viva voce must either be conducted as a board examination (doctorate before 2006) or as a dissertation defence (doctorate since 2006).
The examination takes place before an examination board (two examiners and a chairperson). The Dean of Studies determines the composition of the board, although the doctoral candidate has a say in the choice of examiners.
The following rules apply to the choice of subjects for the second part of the viva voce:
1. Subject: the branch of the subject to which the dissertation topic belongs
2. Subject: thematically related to the dissertation topic
If it proves necessary or appropriate, the Dean of Studies can appoint an individual who is recognised by a domestic or international university as viva voce examiner, provided that this individual has a teaching credential deemed equivalent to an Austrian habilitation. If this is the case, complete the application form below and provide information regarding the individual (e.g. CV or an Internet printout) and submit with the other documents.
It should be noted that BOKU has no funds available to pay for travel costs or room and board.
Awarding of the degree
After successful completion of the second part of the viva voce, the Dean of Studies will award you with the degree that corresponds to your programme.
As soon as the graduation documents (notice of graduation, certificate of completion of viva voce and diploma supplement) are ready for collection from the Study Services, notification will be sent via email.
When the graduation documents are collected, the following must be presented:
- BOKUcard or an official photographic ID
- Printed confirmation of submission of questionnaire concerning study-related foreign stays UHStat2
If the graduation documents cannot be personally collected, an authorization (form) and an official photographic ID must be presented.
You can register for an academic ceremony (graduation ceremony) as soon as all the required graduation documents have been issued. Details of academic ceremonies can be found under Master's and PhD Graduation Ceremonies.