Before the physical Short term mobility

1. Application:
You apply for a place at the host institution.

2. Virtual part:
You usually complete a virtual component before starting the physical part. This is mandatory (except for PhD students).

3. Nomination:
You will receive a nomination from the host institution, if you meet all the necessary requirements.

4. Erasmus+ grant
You apply for an Erasmus+ scholarship at BOKU-IR.
Application deadline: 8 weeks before the start of the short-term mobility.

During the Short term mobility

4. Physical part:
You participate in the short-term mobility physically on site.

5. Confirmation of stay
You will receive a confirmation of stay or transcript of records from the host institution on the last day of the short-term mobility, certifying the time period, your achievements and ECTS, if applicable.

After the Short term mobility

6. Submission of the final documents:
In order to receive the Erasmus+ grants (day-by-day accounting), please submit all required final documents to BOKU-IR:

Final documents

  •    Confirmation of stay /Transcript of records: issued by the host institution

  •    EU-Survey (link will be sent by mail)

  •    Top Up proofs
    - Green Travel-Top Up, if applicable
    - Fewer opportunities-Top Up, if applicable

7. Payment of the grant:

You will receive your grant, if you:

  •     submitted all application and final documents in pdf format

  •     participated in the virtual and the physical part of the Short term mobility

Early termination

If you have to terminate your stay abroad prematurely, you may lose your entire Erasmus+ funding or only receive partial payment.

Please make sure to contact BOKU-IR BEFORE an early termination and inform yourself about your options.

In any case, before coming back to BOKU, you will need the residence confirmations of the hosting and coordinating institutions and you will have to fill in an online EU survey (sent to you by email).



A study stay abroad via Erasmus+ does not automatically include insurance cover. Thus, please make sure you are covered by international insurance throughout your time abroad (health, accident and liability insurance; in addition, it is recommended to get supplementary insurance for the duration of the stay abroad). For more information, please contact ÖH and your social security carrier (e.g. to see if you have/are eligible for the European Health Insurance Card), see below.

Accident and liability insurance

Accident and liability insurance is generally provided by paying the ÖH administrative fee. This insurance coverage is also available for accidents or damages that occur during your studies am (at the host institution and on your way to and from, it doesn't cover sparetime activities) when completing semesters abroad or internships abroad in Europe.

Information on policy numbers, insurance sums as well as damage reports can be found on the ÖH BOKU website.

A confirmation of insurance can be requested at ÖH. Send an e-mail (subject: confirmation) with your confirmation of BOKU enrollment to studierendenversicherung(at) and the following data: first and last name, current residential address, matriculation number, name of the educational institution you are studying at.

ATTENTION: The ÖH insurance is only valid while you are enrolled at BOKU and have paid the ÖH fee (NOT for traineeships for recent graduates).

European Health Insurance Card (EHIC)

With the European Health Insurance Card/"European Krankenversicherungskarte" (see on the back of your e-card) you are covered by health insurance in all EU/EEA countries as well as Iceland, Liechtenstein, Northern Macedonia, Switzerland, Serbia. For Serbia, please note that you must present the EHIC to the social insurance institution applicable to your place of residence and exchange it for a valid entitlement certificate. Check the validity of your e-card before your stay abroad and make sure that all fields on the back of the e-card are filled in completely. If you do not have a valid health insurance card, apply for the "Certificate as a provisional replacement for the EHIC" ("Bescheinigung als provisorischer Ersatz für die EKVK") from your health insurance provider well in advance before your trip abroad.

In Turkey, the European Health Insurance Card is not valid. Therefore, please inform yourself at the customer service of the Austrian Health Insurance Fund whether the possibility for health insurance exists due to bilateral agreements.

In addition to the information provided, please inform yourself about suitable and sufficient international insurance coverage before your stay abroad and contact your host institution in advance if special insurance is recommended for your stay there.

Further information on the topic of insurance can also be obtained from the ÖH BOKU, from your social insurance or from your host institution.

Note: We recommend an additional private insurance.

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

Complaint procedure

Objections regarding the evaluation process of scholarships: For objections, please send an email with detailed explanation to BOKU-International Relations. The Erasmus+ Outgoing Coordinators will deal with the objection as soon as possible and replicate it with an individual evaluation and – if applicable – alternative solutions. Please note that BOKU-International Relations can only deal with complaints concerning procedures in BOKU-IR’s area of responsibility.