Erasmus+ Staff Training

Requirements

Within the framework of the ERASMUS+ programme there is also the opportunity for administrative staff and those working within the scientific departments at BOKU to attend further training at a European partner university or at a company/institution (arranged by the participants). You either need to be employed as a regular member of staff at BOKU or hold a teaching position. Staff members also have the opportunity to attend an International Week organised by partner institutions. The aim of this mobility is to acquire knowledge, skills and practical experience, which are important for staff members’ current positions and professional careers. Examples of this are:

• Short-term collaborations
• Job shadowing
• Study visits

• Participation in workshops etc.

  Participation in conferences cannot be funded!

Duration:
The period of mobility must be for a minimum of 2 days; a max. of 5 days (+2 travel days) can be funded.
Exception: For a BIP, the stay must be at least five days.

Funding amount

Please use this guide to estimate the maximum support grant that you would be entitled to:

Max. amount of funding for the funding periods 2024/25

It is possible to obtain a top-up for environmentally friendly travel. The amount depends on the distance traveled and can be found in the document above.

You will get refunded the maximum support grant of the respective funding period for your mobility (lump sum). This maximum amount will be declared in your Grant Agreement and consists of the maximum allowed subsistence expenses per day as well as of the maximum grant for your travel expenses. It's important to clarify with the BOKU-International Relations (BOKU-IR) how much funding is available before you plan your mobility. You are not automatically entitled to funding. Please also read through the information on business trips.

It is essential that you retain your original boarding passes (or train tickets) to be eligible for a refund!

Inclusion support
The following groups can apply for inclusion support to cover additional costs incurred:

• Erasmus+ staff with disabilities
• Erasmus+ staff with chronic illnesses, if this results in increased financial expenditure during their stay abroad (compared to their stay in the sending country).

Please contact Claudia Zefferer on time to organise funding for your travels. Funding is allocated on a ‘first come, first served’ basis.

Before your mobility

Application documents:

• Document granting the participant permission to travel “Travel request - Business trip abroad” ("Dienstreiseauftrag"), signed by the participant’s manager or head of department* (via BOKUflow or PDF: The document can also be found here (under “Traveling on University Business”).
• Mobility Agreement for Training with the partner or receiving organisation (scan sufficient)*
• Erasmus+ Contract (Grant Agreement) with BOKU (original by internal post or by email)*

You will receive the Erasmus documents for your mobility (mobility agreement & grant agreement) directly from BOKU-IR after a mail request.

*subject to approval by BOKU-International Relations before starting the mobility!

• A1-Certificate (please send it directly to the Personnel Management: dienstreisen@boku.ac.at before starting the mobility). For further information, please click here. The English version can be found here (only for your information; please submit the German version!
  When you submit your business trip request ("Dienstreiseauftrag") via BOKUflow, the A1 certificate is automatically forwarded to the HR department.
   
• Please print and take with your confirmation of stay, so you can be registered at your receiving institution upon arrival

Please consult the BOKU Emergency Checklist before your stay abroad and apply for the BOKU Emergency Card for your business trip in good time!

Information about data protection and the use of personal data can be found here.

After your mobility

The following documents are subject to approval by BOKU-International Relations (BOKU-IR) after the end of the mobility:

• Please hand in the original Travel Invoice - Business Trip Abroad form ("Dienstreiserechnung") to BOKU International Relations (BOKU-IR). The document can also be found here (under “Traveling on University Business”).
• Original receipts (including boarding passes/ train tickets, receipts for accommodation, etc.) and credit card or bank statement with your name, showing who payed the bill, attached to the business trip abroad form. Regarding the payment modalities of EU lump sums we are referring to the FAQ page of BOKU Personnel Management.
• Confirmation of stay (signed and stamped original)
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• Online report for the EU/ EU online survey – the link will be sent by email after all completed documents have been approved. If your Staff Mobility was related to training in pedagogical and/or curriculum design skills, please indicate this in the EU Survey. Thank you very much!